Draft Minutes – Annual Council Meeting – 04 May 2021

Agenda – Annual Council Meeting – 04 May 2021

02 – Chairman Acceptance of Office

03 – Vice-Chairman Acceptance of Office

18 – Standing Orders

19 – Financial Regulations

22 – Asset Register

23 – Insurance policy and renewal agreement

24 – Subscriptions to other bodies

25 – Complaints Procedure

25 – Compliments and Complaints Form

25 – Habitual or vexatious complaints policy

26 – Policies and procedures list, and review dates

27 – S137 review

29 – Code of Conduct

31 – Statement of accounts to 31 March 2021

31 – Bank reconciliation to 31 March 2021

31 – Budget update to 31 March 2021

32 – Internal Audit Report

32 – Internal Audit Report – AGAR

33 – Annual Governance Statement
34 – Accounting Statements
35 – Certificate of Exemption

37 – Scheduled payments list

40 – Clerk’s report

43 – Finance

43 – Budget update

43 – Finance update

43 – Reserves

Agenda – Parish Council Meeting – 11 March 2021 at 7 pm

7 – Clerk report

9c – Asset Register

9 d – Standing Orders

9 e – Grants and Donations Policy

9 f – Habitual or Vexatious Complaints Policy

9 g – Community Engagement Policy

9 h – Business Continuity Policy

9 i – Review of effectiveness of 2019-20 internal audit

9 j – Comment re tree removal

9 k – Annual Parish Meeting

9 l – External Auditor Report and Certificate 2019/20

10 a b c e f – Finance

10 g – Budget update

10 h – Virement report

10 i – Bank reconciliation

10 j – Finance update

Agenda – Parish Council Meeting – 12 November 2020

8 – Clerk Report to November 2020

9 a – Planning Application – 20/02531/HHD

10 b – Funding request from Barton Bulletin

10 e – Draft budget 2021-2022

10 e – Budget notes 2021-2022

10 g – Draft risk assessment

11 a b c e f – Finance notes

11 g – Budget update to 31 October 2020

11 h – Bank reconciliation to 27 October 2020

Agenda – Parish Council – Meeting – 10 September 2020

Documents for approval – notes

8 – Clerk report to September 2020

10 a – Employer COVID-19 Risk Assessment

10 b – Press and Media Policy

10 c – Action Plan 2021-2022

10 d – Draft budget proposal 2021-2022

10 d – Draft budget proposal notes 2021-2022

10 e – Winter salt

10 f – Snow Warden Scheme

10 g – Standing Orders

10 h – Financial Regulations

10 i – S137 expenditure

10 j – Internal auditor letter of engagement

10 k – Report – internal audit recommendations

10 m – Freedom of Information Scheme

10 n – Data Protection Policy

10 n – Data Storage, Retention and Destruction Policy

10 n – General Privacy Notice

10 n – Privacy Notice – staff and councillors

10 n – Privacy Policy

10 n – Requests for Information Policy

10 n – Security Incident Response Policy

10 o – Disciplinary and Grievance Policy

10 o – Health and Safety Policy

10 o – Sickness and Absence Policy

10 o – Training and Development Policy

10 p – Complaints Procedure

10 p – Complaints Form

10 r – Co-option Policy

10 s – NJC pay award

10 t – “Changes to the current planning system” paper

10 u – “Planning for the future, White paper” paper

10 v – “Transparency and Competition: Data and Land Control” paper

10 x – SLCC Virtual National Conference

11 a b c e f – Finance information

11 g – Budget update

11 h – Bank reconcilation

Agenda – Parish Council Meeting – 02 July 2020

Agenda appendices – Parish Council Meeting – 02 July 2020

A – Virtual Meeting Procedure – draft

B – Clerk Report to 25 June 2020

C – Sandford St Martin Parish Council – Councillor Code of Conduct

D – 2017/18 – External Auditor Report

E – 2018/19 – External Auditor Report

F – 2019/20 – Internal Auditor Report

G – 2019/20 – Annual Internal Audit Report

H – Annual Governance Statement 2019/20

I – Accounting Statements 2019/20

J – SLCC membership renewal calculation

K – Payments between 09 January and 02 July 2020 (1)

K – Payments between 09 January and 02 July 2020 (2)

K – Payments between 09 January and 02 July 2020 (3)

P – Scheduled Payments List

Q – Budget update

R – Bank reconciliation

Clerk report to 03 January 2020

Parish Council Meeting Agenda – 09 January 2020

Parish Council Meeting Agenda Appendices – 09 January 2020

Appendix C – Draft Standing Orders – 09 January 2020

Appendix D – Draft Financial Regulations – 09 January 2020

Appendix E – Draft Training and Development Policy – 09 January 2020

Appendix F – Grants and Donations Policy – 09 January 2020

Appendix G – Internal auditor comparison report – 09 January 2020

Appendix H – Electronic document storage recommendation report – 09 January 2020

Appendix I – Bulletin funding request – 09 January 2020

Appendix J – Draft risk assessment – 09 January 2020

Appendix K – Council email address available from Rocketfuel – 09 January 2020

Appendix L – Draft Business Continuity Policy – 09 January 2020

Appendix P – Scheduled payments list – 09 January 2020

Clerk report to 11 November 2019

Agenda – APM 9th May 2019